Development Coordinator - ON

At Mainframe Studios, we’re creators first. We eat creative and technical challenges for breakfast and come back for more. We’ve been doing this for 25+ years, and we’re still going strong. We’re lucky enough to have the best team in the business. From our artists to our technical and production folks, everyone is passionate about collaborating on some kickass projects. We’ve partnered with the biggest names in the business to create a huge library of content. With partners like Mattel, Netflix, DreamWorks, Sony, Silvergate, and Nickelodeon, it's no wonder we’ve established ourselves as a creative force to be reckoned with.

WE WANT YOU (and your mad skills)!

Reporting to the SVP Content and Head of Preschool, the Development Coordinator is responsible for coordinating development activity for IP projects in development and, if assigned, for WFH projects in the budding/test stage before there is a production team.

Responsibilities and Duties

  • Log, file and track project submissions and ensure that proper submission protocol is followed, including NDA and internal circulation of materials. Follow up on pitches/submissions as needed.
  • Schedule development-related meetings for CCO, SVP and HOP.
  • Schedule meetings for markets and events for attending team.
  • Take minutes at meetings with all current and prospective clients and partners.
  • Maintain talent and business databases and update regularly with internal and external information (trades, etc.).
  • Maintain files and materials for all projects in development drive.
  • Prepare progress reports for development projects.
  • Coordinate development activity on IP projects, including but not limited to:
    • Coordinate creation of development materials including bibles, scripts, POCs, etc.;
    • Create/maintain development schedules and track progress.
    • Track talent packaging progress and coordinate contracts/payment for freelance staff.
    • Ensure communication across teams.
  • Coordinate early-stage bid activity on WFH projects, including but not limited to:
    • Coordinate creation of bid materials including bibles, scripts, POCs, etc.;
    • Create/maintain development schedules and track progress.
    • Coordinate contracts/payment for freelance staff.
    • Ensure communication across teams.
  • Update and track development department budget for all phases of development.
  • Coordinate with VP, Production & Director of Production & Planning for resources needed in development across all projects.
  • Scout and meet with freelance artists who could fit Mainframe's development slate or prospective slate, looping in SVP/HOP as needed.
  • Attend pitches, review materials, and provide feedback as needed.
  • If requested by SVP/HOP, evaluate IP submissions and provide recommendations.
  • Proofread all development pitch materials.
  • Keep tabs on industry trends, headlines, etc.

Qualifications and Skills

  • Education in writing and/or visual arts is an asset.
  • Strong understanding of the Development Process.
  • Understanding production in animation is an asset and coordinator is expected to take initiative to learn if time is available outside of core responsibilities.
  • 2+ years' experience in Animation, with minimum 1 year in project development.
  • Highly experience in the use of Microsoft Office.
  • Experience with Shotgun is required.
  • Extremely strong written and verbal communication skills.
  • Great attention to detail with a strong commitment to accuracy.
  • Strong organizational skills with an ability to meet tight deadlines.
  • Strong editing skills.
  • Core computer skills in Word, Excel, and Photoshop.


Mainframe Studios is an Equal Opportunity Employer, which means we will not discriminate against any individual based on race, colour, sex, national origin, age, religion, marital status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors prohibited by applicable law. This policy applies to every aspect of employment at Mainframe Studios, including recruitment, hiring, training, advancement, and termination. We celebrate diversity and are committed to creating an inclusive environment for all employees and partners. Should you require accommodation throughout the recruitment process, please let us know your requirements when contacted.